Cookies, Privacy Policy, Terms & Conditions

The Legal Bit!

CookiesPrivacy PolicyTerms and Conditions

Cookies

How we use cookies

This website uses cookies. There are different kinds of cookies that we use. By using this website you are agreeing to the use of strictly necessary, functionality and  performance cookies. You can opt-out of performance and behavioural advertising cookies by following the links below.

The different types of cookies we use are outlined below:

Strictly necessary cookies

These cookies are strictly necessary to enable you to move about the site or to provide certain features you have requested.

Functionality cookies

These cookies provide functionality that you have requested. For example, storing account history or username profile.

Performance cookies

These cookies are used to log your visits throughout this website and help us improve the site. We use our own tracking cookie as well as third party cookies from Google Analytics. You can opt-out of Google Analytics cookies here. Online behavioural advertising cookies These are cookies stored from third parties to allow us to serve relevant ads to you on other websites. Please visit our advertising partner AdRoll to learn how to opt-out of these cookies.

Because you have already viewed this website, cookies will have already been saved to your computer. You can remove these using your web browser’s preferences.

Privacy Policy

Privacy matters, but it can be confusing. This page explains our approach to privacy on our website and how it affects you.

Short version

  • We collect anonymous statistics about your visit, like which of our pages you viewed.
  • Some 3rd parties like Facebook and Twitter may know you visited this website, if you use their services. We can’t control them but we don’t believe this knowledge poses any threat to you.
  • If you sign up with us we take great care to keep your information safe and we’ll never share it with others without your express permission.
  • We never share your data with 3rd parties except to help us deliver our own services.

These are just the key points. If you need detail, keep reading.

Background

The Meeting & Event Team understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits our website, www.meetingseventsteam.co.uk  (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. You will be required to read and accept this Privacy Policy when signing up for an Account. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.

 

  1. Definitions and Interpretation

In this Policy the following terms shall have the following meanings:

 

“Account” means an account required to access and/or use certain areas and features of Our Site;
“Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below;
“Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
“personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
“We/Us/Our” means The Meeting & Event Team, a limited company registered in England under company number 8945224, whose registered address is The Green, North Duffield, North Yorkshire YO8 5RF, and whose main trading address is The Green North Duffield, North Yorkshire YO8 5RF.

 

  1. Information About Us
    • Our Site is owned and operated by The Meeting & Event Team, a limited company registered in England under company number 8945224, whose registered address is The Green, North Duffield, North Yorkshire YO8 5RF and whose main trading address is The Green, North Duffield, North Yorkshire YO8 5RF
    • Our VAT number is
    • Our Data Protection Officer is Karen Patten and can be contacted by email at patten@meetingseventsteam.co.uk, by telephone on 08448738086 or by post at The Meeting & Event Team, The Green, North Duffield YO8 5RF.

 

  1. What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.

 

  1. Your Rights
    • As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
      • The right to be informed about Our collection and use of personal data;
      • The right of access to the personal data We hold about you (see section 12);
      • The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
      • The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
      • The right to restrict (i.e. prevent) the processing of your personal data;
      • The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
      • The right to object to Us using your personal data for particular purposes; and
      • Rights with respect to automated decision making and profiling.
    • If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
    • For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.

 

  1. What Data Do We Collect?

Depending upon your use of Our Site, We may collect some or all of the following personal [and non-personal] data (please also see section 13 on Our use of Cookies and similar technologies and Our Cookie Policy www.meetingseventsteam.co.uk/legal:

  • name;
  • date of birth;
  • gender;
  • business/company name
  • job title; profession;
  • contact information such as email addresses and telephone numbers;
  • demographic information such as post code, preferences, and interests;
  • IP address;
  • web browser type and version;
  • operating system;
  • a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to;

 

  1. How Do We Use Your Data?
    • All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
    • Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data (e.g. by subscribing to emails), or because it is in Our legitimate interests. Specifically, We may use your data for the following purposes:
      • Providing and managing your Account;
      • Providing and managing your access to Our Site;
      • Personalising and tailoring your experience on Our Site;
      • Supplying Our services to you (please note that We require your personal data in order to enter into a contract with you);
      • Personalising and tailoring Our services for you;
      • Replying to emails from you;
      • Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by clicking a link at the end of the email)
      • Market research;
    • With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email, telephone, text message, or post with information, news and offers on Our products or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
    • You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it.
    • We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for eighteen months following the date of the last booking or event took place.

 

  • How and Where Do We Store Your Data?
    • We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
      • Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using Our Site and submitting information to Us. If We do store data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR.
      • Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
      • Steps We take to secure and protect your data include:
        • The Meeting & Event Team are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, The Meeting & Event Team has put in place physical, electronic and managerial procedures to safeguard and secure The Meeting & Event Team process.

 

  1. Do We Share Your Data?
    • Subject to section 8.2, We will not share any of your data with any third parties,  except for the company that produces our email newsletters, “Julie Waite Marketing”. The only data that is shared is your name and email address. You are only added to our mailing list if you signed up and explicitly gave consent to do so.
      • In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal obligations, a court order, or a governmental authority. As part of fulfilling the service to you, The Meeting & Event Team will share data with 3rd parties for example event companies, travel booking companies, booking portals, hotels, venues and other 3rd party suppliers as required by your event.
      • We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.

 

8.0       Sharing of Data

  • We may sometimes use third party data processors that are located outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein). Where We transfer any personal data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR.
  • In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.

 

  1. What Happens If Our Business Changes Hands?
    • We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
    • In the event that any of your data is to be transferred in such a manner, you will not be contacted in advance and informed of the changes. [
  2. How Can You Control Your Data?
    • When you submit personal data via Our Site, you may be given options to restrict Our use of your data. In particular, We aim to give you strong controls on Our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails and at the point of providing your details and by managing your Account).
    • You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.

 

  1. Your Right to Withhold Information
    • You may access certain areas of Our Site without providing any data at all.
    • You may restrict Our use of Cookies. For more information, see section 13
  2. How Can You Access Your Data?

You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at karen.patten@meetingseventsteam.co.uk, or using the contact details below in section 14.

 

  1. Our Use of Cookies
    • Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
    • All Cookies used by and on Our Site are used in accordance with current Cookie Law.
    • In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third party Cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
    • You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
    • It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
  2. Contacting Us

If you have any questions about Our Site or this Privacy Policy, please contact Us by email at karen.patten@meetingseventsteam.co.uk by telephone on 8448738086. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).

 

  1. Changes to Our Privacy Policy

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.

 

Terms and Conditions

 

1.Interpretation
1.1 The definitions and rules of interpretation in the condition apply in these Terms and Conditions (Conditions).
The Meeting & Event Team: Meeting & Event Team Ltd.
The Client is the person(s) representing the organisation on whose behalf the enquiry is being initiated.
The Agreement represents the contract between The Meeting & Event Team and the Client, authorising The Meeting & Event Team to proceed with the enquiry.
The Venue is the organisation whose facilities and services are being booked.
The Confirmation represents a contract negotiated by The Meeting & Event Team on behalf of the Client and the Venue.

It will be deemed that by authorising The Meeting & Event Team to proceed with an enquiry, these Conditions have been accepted by the Client.
1.2 The Agreement is subject to these Conditions which supersede all previous communications, representations and agreements whether written or oral. No additions or alterations to the Agreement or to the Conditions shall be binding unless previously agreed to in writing and signed by a duly authorised representative of The Meeting & Event Team. These Conditions including any additions or alterations thereto carried out in accordance with the provisions of this paragraph shall alone govern the Agreement and all terms and conditions proposed by the Client are hereby excluded and do not form part of this Agreement.

2. Procedure
2.1 On written acceptance of these Conditions, an Agreement between the Client and The Meeting & Event Team will be deemed to have been made and will be governed by the Conditions.
2.2 The Meeting & Event Team will confirm all booking details with the Client prior to confirming the booking with the Venue on behalf of the Client. Contact details for the Client will be passed to the Venue by The Meeting & Event Team when confirming the booking so that any further information may be sought directly from the Client.
2.3 On the Client’s acceptance of the Confirmation, the Venue Terms & Conditions will apply. Subsequent changes made to the Confirmation after this time will be governed by the Venue Terms and Conditions.
2.4 The Meeting & Event Team will have an obligation to the Client to pass on any Venue information made known to them which relates to the booking, in a timely manner.
2.5 Upon entering into this Agreement the Client consents to disclosure of information by The Meeting & Event Team to the venue or event supplier for the purposes of the Data Protection Act 1984.

3. Reduction in numbers
3.1 Should the numbers reduce from the original Confirmation then the pricing structure may change or the Client may be liable for up to 100% cancellation charges. The Client should always note the minimum time required by the Venue for finalising numbers.

4. Cancellation
4.1 In the event of a non-arrival, cancellation, postponement or part cancellation by the Client, the Client may be liable for charges in accordance with the Venue Terms & Conditions. Any changes to a confirmed booking, you should notify The Meeting & Event Team immediately in writing.
4.2 A cancellation number will be issued, which you should keep for future reference. The Meeting & Event Team will notify the venue of the cancellation and you will then be subject to the individual Venue Terms and Conditions.

5. Liability
5.1 The Client undertakes to accept all legitimate charges made by the Venue with reference to this enquiry. This is a bona fide reservation made by The Meeting & Event Team who cannot be held responsible for the failure of the Client to honour this reservation wholly or in part or for the quality of service provided by the Venue.
5.2 All rates quoted are correct at time of Confirmation therefore The Meeting & Event Team cannot be held liable for any increase in Venue rates before the date of arrival.
5.3 The contract for all bookings made through The Meeting & Event Team at a Venue is strictly between the client and the venue unless otherwise advised at enquiry stage.
5.4 On receipt of The Meeting & Event Team confirmation document the venue or event supplier will forward their contract direct to the Client. The contract should be signed and returned to the venue or event supplier within any stated time scale in order for the booking to be deemed confirmed. If the Client does not receive the contract within reasonable time they should inform The Meeting & Event Team as the booking is not confirmed.

6. Insurance
6.1 Via an Insurance Specialist, The Meeting & Event Team is able to provide information on tailor made insurance to protect the interests of your business and delegates. Insurance cover will not be provided or put into force unless the Client requests this.

7. Payment
7.1 Unless otherwise agreed, the Client will make payment directly to the Venue in accordance with their payment terms.

8. Force majeure
8.1 The Meeting & Event Team shall have no liability to the Client under the Agreement if it is prevented from or delayed in performing its obligations under the Agreement or from carrying on its business by acts, events, omissions or accidents beyond its reasonable control, including strikes, lock-outs or other industrial disputes (whether involving the workforce of The Meeting & Event Team or any other party), failure of a utility service or transport network, act of God, war, acts of terrorism riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm or default of The Meeting & Event Team’s sub-contractors.

9. Currency
9.1 Rates quoted outside of the UK are liable to fluctuation prior to the date of arrival.

10. Governing law and jurisdiction
10.1 The Agreement and any dispute or claim arising out of or in connection with it or its subject matter, shall be governed by and construed in accordance with, the law of England and Wales.
10.2 The parties irrevocably agree that the courts of England and Wales shall have non-exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with the Agreement or its subject matter.

11. Sole Agent
11.1 It will be accepted that The Meeting & Event Team will be the sole agent appointed to work on any booking. Should this not be the case, then the Client has an obligation to inform The Meeting & Event Team of this fact who in turn will inform the Client whether or not they will proceed with the work.

11.2 Situations where charges may apply. (i) The Client provisionally holds space at a venue directly, then requests The Meeting & Event Team to undertake a venue search for pricing comparison and consequently books the original venue directly.(ii)The Meeting & Event Team are requested to conduct a venue search as a costing exercise and are not informed by The Client.(iii) The Client confirms a venue directly, following earlier proposals from The Meeting & Event Team which contained details of the venue.

12. Exclusion of any clause or clauses
12.1 If any clause in the Agreement is held by any Court, Tribunal or other official body to be unfair, the individual clause or clauses shall be deleted from the contract created between The Meeting & Event Team and the Client. This is strictly without prejudice to all other clauses within the Agreement.

13. Complaint
13.1 The client must inform The Meeting & Event Team and the Venue of any complaints in writing within 7 days of the complaint. The Meeting & Event Team will use reasonable endeavour’s to satisfy and resolve the complaint and reserve the right to reject any complaint.

14.1. Registered Address
The Meeting & Event Team, Kamelot, The Green, North Duffield, North Yorkshire, YO8 5RF