Free Venue Find

Free Venue Finding Service

Finding the right venue for your conference can make the difference between an average event and an outstanding event!

We’re here to find the perfect match for all your conference, meeting, training and event needs.

The Meeting & Event Team offers a specialist, free venue finding service. What sets us apart is our personal, flexible and tailored approach to sourcing venues. Our no-fee service is independent and impartial – meaning you receive expert advice as well as the best value rates.


The Meeting & Event Team offered exceptional service at all times.  We felt like we were your priority clients the service was so good. Your constant reassurance and attention to detail especially was invaluable.

Organiser, International Gateway Retreat


We’ll help you to find the most suitable venue and location for your budget and requirements, ensuring your event is a complete success. We can find venues for just about any event you can imagine, including:

  • Conferences
  • Meetings
  • Training (including residential training venue or specialised training venues)
  • Exhibitions
  • Parties, awards dinners and private events
  • Team building and staff awaydays
  • One-off events or a series of seminars or training sessions.

Our team has bags of experience in the events industry – gained with leading hotel brands, independent hotels and events companies. Over the years we’ve developed strong relationships with venues and hotels across the UK, which support us in delivering optimum results for our clients.


Country hotel, estate, hotel, venue


How Our Free Venue Finding Service Works

  1. You brief us on your requirements, budget and event aspirations (e.g. are you looking for conference venues with accommodation, a training venue, residential conferences venues or a 5* luxury hotel)
  2. We use our database of over 28,000 venues, plus our sector knowledge to source a range of options for you
  3. We present you with a detailed, branded proposal of suitable venues (including a clear breakdown of costs, availability, full details and facilities, maps and location, transportation and images)
  4. You choose the venue that matches your needs, arranging suitable site visits for you to see the venue
  5. We’ll continue to negotiate on rates and terms and conditions on your behalf and make your booking for you, issuing a confirmation to the venue.
  6. We are paid a modest commission from the venue after the event has taken place. No fees are added on to any of the rates we quote to you.


What’s in It for You

You may be wondering whether you should use a free venue finding specialist or do the search yourself. Well, if you’re still undecided here’s what our clients tell us the benefits are:

  • Save valuable time – we do all the time-consuming searching so that you can get on with the job of organising the event
  • Save money – our buying power means that we can access better rates
  • Get more for your money – we’ll negotiate the best deal for you with added extras and more favourable terms
  • Quick turnaround – we prioritise your needs and provide a detailed proposal of options
  • Manage suppliers – no more follow-up calls from venues checking on progress – we’ll manage those for you.


Find Your Next Venue

Get in touch today to discuss how we can help with your venue and event requirements.


Venue, hotel, hall, old